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Club Rules

The Club shall be called “Alfold Tennis Club”.
The Club shall be at the Recreation Ground, Dunsfold Road, Alfold, Surrey GU6 8JB.
The object for the Club will be to promote and provide facilities for the playing of tennis, and to arrange matches and club tournaments for paid-up members.
A “Member” is anyone who is paid-up for their appropriate member category.
Junior members must have a sponsoring adult parent or guardian; this adult can be either a full playing member or a non-paying member.
The Club shall be managed by a committee consisting of the President, Vice-President, Chairman, Vice-Chairman, Secretary, Treasurer, Minutes Secretary, Coaching Co-ordinator, Match Secretary, Social Secretary, Club Captain, two juniors and one non-playing member, all of whom shall be elected at the Annual General Meeting for a period of one year. A Junior Development Committee (three seniors), will report to the Committee. The Management Committee shall have power to co-opt additional members during the year.
The AGM shall be held in November each year, 14 days notice being given to all members. A quorum at an AGM is to consist of 8 members.
The financial year shall be 1^st September to 31^st August. Annual accounts are to be audited by an accountant appointed by the Committee.
An extraordinary general meeting may be called at any time by at least five members, by applying in writing to the Chairman, giving at least 14 days notice.
Committee meetings are to be held at least every 3 months.
The Club may be affiliated to third-party organizations at the discretion of the Committee.
Subscriptions are to be paid by 1^st May each year, based on fees agreed at the previous AGM. Visitors may play as guests on only three occasions per year and must be accompanied by a full playing member.
A Bank account will be in operation, maintained by the Club Treasurer, and interest accounts may be opened to hold Club funds from time to time as deemed necessary by the Committee.
A reserve fund shall be set up for maintenance and repairs of the courts and for the purchase of any items authorized by the Committee.
Club nights and daytime Club sessions will be made available on days as authorized by the Committee.
For safety reasons, proper tennis shoes are to be worn on the courts at all times.
It is the duty of any members to inspect the court surface before any match to check that it is in a good, safe condition.
A First Aid Kit is to be provided in the tennis changing room in the Clubhouse. All members are to make sure they take a key to the Clubhouse whenever they play tennis to ensure that they can access the First Aid Kit if needed. Any accidents must be notified to the Chairman or Secretary, whose names and telephone numbers can be found on the outside notice board.
All Junior members (under 16 years old at 1sy May) are to have a sponsoring adult or parent member.
The Club will provide tennis balls for matches, tournaments, special playing events and club sessions.
The Committee has the right to refuse any applicant membership and in exceptional circumstances the Committee has the right to withdraw membership from any member.
Amendments to the Club Rules may only be made at an AGM or extraordinary general meeting.
Advance bookings for courts can be made by any member in the court diary, but note that any inter-club matches or any Club coaching sessions shall always take precedence even if not written down in the court diary.

Updated 2^nd November, 2006